Recently I have had several customers looking for business justification for choosing Nintex Enterprise over Standard Edition. I’ve been working with and selling Nintex products for several years. In the beginning everyone wanted Enterprise… no hesitation. As the economy tanked and has slowly recovered we have seen many more companies looking to justify their financial investments, and justly so.
One item that I like to use in justification of any automation platform is that workflow solutions typically have a very aggressive ROI. It would not be uncommon to see a larger organization that automates 1-2 highly transactional processes see an 100% ROI in just a few months, including the cost of the software as well as the implementation. So rest assured, your money spent on Nintex regardless of version should show a very aggressive ROI- if you are doing things right… and if not, you need to call us ;)
It should be noted that you can always buy Standard Edition and upgrade in the future. However, if you do decide to go this route, please be aware that you will pay about 20% more than you would have if you had just purchased Enterprise to begin with… so if possible go with Enterprise Edition from the beginning if you have any doubts.
Here are some of my most common business justifications for those looking to possibly buy Enterprise over Standard edition:
Business Justification for Nintex Workflow Enterprise
The following details will help in supporting the need for the Enterprise version of Nintex Workflow over Standard.
- Reporting Capabilities. Nintex Enterprise includes detailed reporting capabilities that are not available for Standard Edition. The reports generated by Enterprise edition provide information that is very useful for maintenance and administration of Nintex Workflow. One such report, Errored Workflows, provides an administrator an easy method to identify workflows that have errored through a single report. This can be very valuable to identify where workflows are breaking, therefore help in restoring these services. Other workflow reports can also be helpful such as workflow approver performance, which will identify which workflow participants are actively contributing, but more importantly, which users are slowing down the processes.
- Web Part Scopes. Nintex Workflow includes two end user web parts that are very useful. These web parts, My Tasks and My Started Workflows allow for the user to quickly access their currently assigned tasks or view their workflows that are in progress. The Enterprise Edition provides the ability to set the web part scope at the Site, Site Collection or Farm Level. The Farm Level option is only available in the Enterprise version of Nintex. This allows for a single web part to display all Nintex Workflow tasks. This is a very handy tool if you plan on implementing workflows on more than one site collection and you would like to provide the end user the ability to see all their assigned tasks from a single web part.
- Active Directory Integration. Nintex Enterprise includes integration with active directory for account provisioning tasks like creating users, AD groups, assignment to AD groups. If you are looking to automate IT account creation and employee on-boarding processes these tools can be very valuable and expedite these routine tasks. Using these tools you can create user accounts and configure access much quicker than you can manually.
- Exchange Integration. Nintex Enterprise includes integration with Microsoft Exchange Server. This includes such items as creating mailboxes as well as the ability to create calendar events on individual or Shared calendars. You can also create Microsoft Exchange Tasks.
- SharePoint site provisioning. The Enterprise version of Nintex provides the ability to provision SharePoint sites and Site Collections. This can be a very valuable governance tool as it will allow you to manage the request process as well as site templates used for sites.
- User Profile Query. The Enterprise version includes the ability to query a user accounts user profile. This is very useful in customizing items like messaging, where you may have their user account but you may not have items like their name, department, phone, etc. This workflow action exposes all user profile fields to be used in messaging or to be used to execute business logic… IE, what department is Jason in… he is in Accounting, who is the approval manager from accounting… That’s Ted.
- BCS Query. The Enterprise version includes the ability to query BCS lists. If your company exposes line of business data through BCS services that information can then be queried for inclusion in your workflow. This can provide a very quick and easy method to execute business logic form line of business applications without having the write web service queries or SQL queries.
Hope this helps... and if you need more help in figuring out what is best for your organization give us a call! 614-737-3743.